• Kirsten White

The Booking Process


First off, I want to say thank you for taking the time to check out my website! Obviously, you wouldn't be here if you weren't interested in hiring me for my services. Now that you've decided you want to book me, you're probably curious about how to book me. So I hope to make this easy, by sharing the process so you know what to expect.

Step One: Fill out a contact me form. This is where I gather basic information about you and what you need.


Step Two: Once I have received your inquiry through my website, I'll then contact you to set up a time to meet. Depending on where you live, I'll either set up a coffee/lunch/drink date to meet you in person, or I'll schedule a time to have a meeting via Zoom, a video call. These meeting usually last between 30-45 minutes.


Step Three: We meet! Either way that we meet, via Zoom or in person, I'll ask a lot of the same questions. I'll first start by asking a few questions about you, so I can get to know you better. And then I'll start asking questions about what you're looking for in a photographer, and the reason for why you're booking one. If you're a couple getting married, I'll ask about your wedding, making sure I get a full picture of how long you need me, what moments you want me around, and how you expect the day to go. If you're looking to hire me for a portrait session, then I'll ask more about you, what the session is for, and help find ways to customize the session for you (thinking about locations, outfits, props...)


Step Four: I send over a contract and invoice. Once we've finished our meeting, I'll send the contract and invoice, and you have 24 hours to sign the contract and pay your 40% non-refundable deposit. This guarantees that I'm officially booked for your date and time, and no one else can take that date and time from you. I ask for it to be signed within 24 hours of our meeting because I want to make sure no one else has the chance to book me for that date. Especially with wedding dates, there are only so many Saturdays in a year, and there are definitely popular dates that people like to book.


Step Five: You've officially booked me! Now that you've signed your contract and paid the deposit, you can now say that I am YOUR Witness! Depending on what you're booking me for, will determine what happens next.


Portraits

Step Six: We meet for your session. This is the day you have been preparing for. We will meet of the location you've chosen, and depending on the length of the session, shoot there for a little bit, then change clothes and/or head to the next location to continue shooting. After the session, I'd love to grab a drink or a meal with you, at your favorite spot. Only because I don't want our time to end! Then I'll get home, and have a sneak peak up within the week, with the full gallery following within about 30 days.


Weddings

Step Six: I'll send over some questionnaires. These questionnaires may ask some questions that I've already asked during our initial meeting, but it's always helpful to have a reminder of what you've said. I like to get to know my clients, so the more detail, the better. It helps me to better connect with you, and to make sure I can better predict you and your actions when I'm shooting during the day of your wedding.


Step Seven: I'll schedule an engagement session or second meeting. If you've booked me for an engagement session, great! I love every chance I get to do a session, and engagement sessions are some of my favorite, and afterwards, try to plan to have extra time for either dinner or drinks afterwards. But if you don't go for an engagement session, then I'll try to make sure I meet with you in place of a session. This meeting is more of just a hang out session. I like to see how my clients are together, and I usually have you pick your favorite restaurant or bar, so I can see what you like. Your engagement session gallery will be up within 30 days of your session, so get ready!


Step Eight: I'll schedule a final meeting or call 30-45 days out from your wedding. This is where I will finalize details with you, including the schedule, your vendor lists, specific details or moments that you want me to document, and anything else that I may need to know about. Before this meeting, I'll send over a questionnaire that will ask all questions pertaining to these details, but this meeting will be a confirmation of details to make sure I have everything right. This will be what helps me to create a photo schedule for the day, and I'll be contacting the coordinator/planner to get their schedule to match up with what they have.


Step Nine: Your wedding day!!! I like to show up about 30-45 minutes early so I can scope out the venue, say hello to vendors who are there, and start figuring out what details to start shooting while you finish getting ready. Then, I start shooting the whole day! Get ready for a lot of smiles, me tearing up like your mom during the father-daughter dance, and then my white girl singing and dancing the remaining hours of the reception. If I can, I'll get a sneak peak up within the week of your wedding. And then the full gallery within 60-90 days after the wedding, depending on how many sessions and weddings I have before yours.



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The Witness Photography

Washington, D.C. & beyond!

(615) 801-6381

Traveling photographer to these areas:

Arkansas - Tennessee - Texas - Virginia - Maryland - Kentucky - Washington, D.C. - North Carolina